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Billing statement template
Download billing statement template for free
Need to send a list of transactions to a client fast? FreshBooks has a free, customizable billing statement template you can download and use in minutes, making it easy to communicate with your clients and update them on recent invoicing and outstanding balances and fees.
What is a billing statement?
A billing statement, also sometimes called an account statement, is a document that summarizes transactions between a business and a customer over a specific period, often monthly, to show the charges, payments, and the remaining balance, along with the dates and descriptions of each transaction.
Depending on the business, the statement may also show interest charges, minimum payment amounts, fees, or other pertinent information about recent account activity. It’s an important document that keeps communication clear and ensures accurate record-keeping for both parties as you track billable hours, product sales, and other transactions.
How do I create a billing statement?
With FreshBooks, you can download a billing statement template for free. Whether you prefer a billing statement template in a spreadsheet or PDF, there’s an option to suit your and your clients’ needs. To create a billing statement, follow these steps:
Choose a format
First, choose the P&L statement format that is most useful for you and your business’s needs.
Download the template
Next, download your free profit and loss statement template of choice in seconds from the FreshBooks website.
Enter revenue
You’ll be prompted to enter revenue information in the relevant field—keep your financial records on hand for this part.
Enter expenses
After entering revenue, you’ll input all relevant business operating expenses into the P&L report template.
Download billing statement template
FreshBooks’ free billing statement template is easy to use, and you can customize it to fit your business needs. Download the template for free as a professional-looking spreadsheet or PDF, and you can start using it right away with no further commitment required.
Billing statement format
When creating a billing statement, be sure to include the following important elements:
Revenue
Revenue (also called sales or income) refers to the money your business receives in exchange for goods or services you provide during a given time period.
Cost of goods sold
This section details your cost of goods sold, also called COGS. It includes expenses incurred for materials, labor, and overhead which directly contribute to the production of the goods your company sells.
Operating expenses
In this field, you enter any costs associated with running your business, such as cost of goods sold (COGS), property rental expenses, and other operating expenses.
Operating profit (loss)
Your profit/loss is your revenues minus your expenses. It will either be a positive number (indicating profitability for that period) or a negative number (indicating non-profitability).
Additional accounting templates
FreshBooks offers additional accounting templates, helping your small business maintain accurate record-keeping with professional-looking forms, reports, and statements in minutes.
Expense report template
This is a report containing categorized information on expenses incurred by the business, plus amounts, descriptions, and reimbursement details.
Billing statement template vs. Freshbooks accounting software
While a billing statement template is a quick and easy way to put a statement together, using FreshBooks accounting software adds the convenience of automation, along with powerful accounting features that will bring your business to the next level.
FreshBooks offers automatic reporting, invoicing, payments, expense tracking, time tracking, and more, all from one user-friendly site. You can access FreshBooks from anywhere with the app, making it a convenient solution to your business finances, even when you’re on the go.
| Features | Free billing statement template | FreshBooks accounting software |
|---|---|---|
Mobile access |  | |
Pre-designed templates | | |
Downloadable templates | | |
Automated data entry |  Manual Entry | |
Automated calculations | Manual formula creation | |
Reduced error risk | | |
Cloud data storage | Limited | |
Automatic report generation | | |
Scalability | Difficult | |
Automatic recurring reports | | |
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Try It FreeHelpful resources for your business
Understanding your business finances doesn’t need to be daunting. If you’ve found our billing statement templates useful and want to learn more about account statements with FreshBooks, you may also enjoy these additional resources.
What Is Billing Information? Law & Legal Definition
Billing System: What It Is, How to Set Up, and Top Software
What Is Statement of Account: Definition, And Sample Formats
Frequently Asked Questions
