6 Best Accounting Apps for 2025

Accounting apps make all the difference in a small business’ success. Whether you are an individual or run your own business, an accounting app is an important tool for financial management, as it uses accounting data to streamline financial tracking, simplify decision-making, and keep all of your financial information organized for when you need it. Accounting apps can connect to tax software, track inventory, monitor cash flow, and help with financial reporting, simplifying modern business management.

Table of Contents

• Top 6 Best Accounting Apps
• What is an Accounting App?
• Experience Efficiency and Growth with FreshBooks

Top 6 Best Accounting Apps

Business owners have unique needs for parsing accounting data and running their businesses efficiently. The following are some of the top accounting app options in 2025.

1. FreshBooks (Best Overall)

Features

With FreshBooks cloud-based software, you can log expenses, track mileage, process payroll, generate financial reports, automate processes, and create and send invoices from any device. This versatile mobile accounting app helps with time tracking and project management. FreshBooks also automatically tracks expenditures and scans, logs, and categorizes receipts with a user-friendly interface to make expense tracking easier.

• Mileage Tracker App – FreshBooks is the best accounting software for incorporating mileage tracking, ensuring that all your time on the road is tracked and tax filing is easy.
• Receipt & Expense Tracking App – You won’t miss out on important tax deductions again because the Freshbooks app for accounting makes it easy to keep all expenses and receipts organized. If you’re wondering which receipt scanning solution is best for your business, check out our article on the best receipt scanner app.

Pricing

The following prices are based on the annual subscription price. The Lite tier costs $19 per month, the Plus tier is $33 per month, and the Premium tier is just $60 per month.

2. QuickBooks

Advantages

The QuickBooks accounts app is often used for small business accounting, creating financial reports, and tracking income. It automates time tracking, expense management, and data collection, and you can customize QuickBooks online for your unique business needs.

Drawbacks

Some customers have found that the QuickBooks online app crashes while they’re using it, and many users have had difficulty getting direct professional support when they run into an issue. The QuickBooks app also lacks a dashboard where you can see an overview of finances and tasks.

Pricing

The starting cost for Intuit QuickBooks is $30 per month for the Simple Start plan, $60 per month for the Essentials plan, $90 for the Plus plan, and $200 for the Advanced plan. QuickBooks offers a free trial for 30 days, and you can get 50% off of your first 3 months.

3. Zoho Books

Advantages

Zoho Books accounting app for small businesses allows for invoicing, online payments, expense tracking, inventory management, project management, generation of business reports, and more.

Drawbacks

The pricing tiers can be confusing and get expensive for larger organizations. There is also a monthly transaction cap that can be limiting, and there are fewer integrations on this app when compared to competitors.

Pricing

Zoho Books has a special free tier for small business owners with a revenue of less than $50K annually. The Standard tier costs $15 per organization per month, the Professional tier is $40 per organization per month, the premium is $60 per organization per month, the Elite tier is $120 per organization per month, and the Ultimate tier is $240 per organization per month. You must also add $2.50 per user per month. All pricing above is based on annual billing.

4. Xero

Advantages

Xero is a cloud-based accounting software that can automate administrative tasks, store documents, scan files, capture and save receipts, and sync with bank accounts. It can be customized to your needs.

Drawbacks

Sometimes glitches with the app interfere with the user experience, and some users have found that customer service may be lacking. One of the main drawbacks mentioned in reviews is the pricing packages.

Pricing

Pricing per month is $15 for the Early package, the Growing package costs $21 per month, and the Established package is $78 per month. Xero offers free trials to new users and 50% off your first 3 months’ subscription costs.

5. Sage Accounting

Advantages

Sage business cloud accounting makes creating invoices, managing expenses, monitoring payments and receivables, and automating bank reconciliation easy. A user-friendly interface allows you to upload your products and track inventory levels remotely, manage expenses, and perform accurate financial reporting.

Drawbacks

Some reported drawbacks to the Sage accounting app include unreliable bank feed links, poor telephone user assistance, and difficulties editing entries, whether or not they’ve been reconciled.

Pricing

The Sage accounting plan starts at $17 per month for the Start plan, the Standard plan costs $39 per month, and the Plus plan costs $55 per month. There is also the option to try the Sage accounting app for free for 30 days or get 50% off for 3 months.

6. Wave

Advantages

Wave is an easy-to-use online accounting software that tracks income and expenses, helps you stay organized, and manages cash flow, keeping you ready for tax time. You can connect your bank account in seconds for automatic bookkeeping, and the accounting reports keep you up-to-date on your finances.

Drawbacks

You cannot integrate third-party apps or software, nor are there additional features like time tracking or inventory management features. There is also only live support if you purchase a paid plan.

Pricing

Wave accounting and invoicing features are completely free, with no hidden fees. Still, you do have to pay for online payment processing (per use), bookkeeping services (mobile receipts are $11 monthly, and payroll services are $25 per month plus $6 per user), and any coaching by the Wave advisors.

What is an Accounting App?

An accounting app is software you can install on your mobile device to simplify accounting tasks. It captures and records financial transactions, and it can make categorizing and filing financial records less time-consuming, so you can focus on running your business instead of doing tedious paperwork.

The FreshBooks small business accounting app is a useful tool you can incorporate into your daily processes to streamline your finances and make day-to-day cash flow tracking easier.

Accounting Apps Comparison Table

To make searching for the best app for small business accounting easier, we have compiled a list of the top options, their best uses, and their starting prices.

Company	Best For	Cloud-Based	Mobile App	Starting Price
FreshBooks	Best Accounting App Overall	Yes	Yes, iOS and Android	Free Trial – Sign Up Now!
QuickBooks	Best for Comprehensive Features	Yes	Yes	$30(billed annually)
Zoho Books	Best Workflow Automation	Yes	Yes	$15(billed annually)
Xero	Best for Freelancers	Yes	Yes	$15(billed annually)
Sage Accounting	Best for Businesses or Individuals Working Onsite	Yes	Yes	$17(billed annually)
Wave	Best Free Accounting App	Yes	Yes	Accounting features are free, but integrations cost extra

Experience Efficiency and Growth with FreshBooks

FreshBooks is more than your typical accounting solution. It is the simplest accounting software to implement into your business practices. It allows you to track expenses, view reports, create and send invoices, manage projects and clients, and organize files and financial data in one place. Users appreciate the simple interface of the mobile accounting apps, and the all-in-one software saves you time and streamlines financial tasks for businesses of all sizes.

FreshBooks is one of the easiest accounting software options to use. Find out more about why Freshbooks is the best small business accounting app — try FreshBooks free.

FAQs about Accounting App

Look at the following frequently asked questions to learn how FreshBooks can help your business stay organized and thrive in today’s modern economy.

Can I access my business info from the FreshBooks mobile app?

Yes, all of your business information can be accessed from the FreshBooks mobile accounting app, as it is automatically synced across all devices. No matter where you are or which device you use, you will have full access to all your important data and information.

Are all the same features available in the mobile app?

Yes, most of the same features are available in the app, making FreshBooks the best accounting app. You can run your business from your tablet or phone, log expenses, track time, and send invoices. Some features, however, are unavailable in the mobile app, including reporting.

Which devices can I access the FreshBooks app from?

The devices you can access the FreshBooks app from include PCs, laptops, tablets, and phones, with apps for iPhones and Android phones available. You can use it from any type of mobile device, as long as it can connect to the internet, which is why FreshBooks is the best accounting app for small businesses.

What app can I use for accounting?

You can use the FreshBooks accounting app. It is one of the top choices of the many business accounting app options for accounting automation, tracking business expenses, processing payroll, and creating accounting reports. FreshBooks has easy-to-use accounting solutions for your small business needs.

What is an easy accounting program?

An easy accounting program is small business accounting software that assists in organizing financial data using a user-friendly, modern interface. FreshBooks is one of the easiest small business accounting apps to use, allowing you to create and send invoices, track expenses, and manage projects with just a few clicks.

How do small businesses keep track of expenses?

Small businesses keep track of expenses by using single-entry or double-entry bookkeeping. The FreshBooks software can be used on your desktop or as a mobile app and has simple accounting features that let you scan, log, and categorize receipts. You can also connect to your financial accounts or credit card to automatically enter expenditures.

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