Subcontractor Invoice Templates
Get paid for doing specific tasks in your area of expertise by billing clients using the professional subcontractor invoice template by FreshBooks.
Download the Subcontractor Invoice Template
Subcontractors spend a lot of time moving from job to job, whether itās electrical work, supervising a construction job, or carpentry. When work moves fast, you deserve to get paid faster. Send tailored subcontractor invoices to all small businesses and independent contractors you work with and cross getting paid off your to-do list.
Choose a template
Free Invoice Generator
Using a template to invoice for the services you provide as a subcontractor is a great way to save time, but you don’t have to download templates in order to send them to your clients. The Free Invoice Generator by FreshBooks allows you to create and send professional invoices online from start to finish.
More Invoice Templates by Industry
Whether you’re a subcontractor who works in construction, graphic design, software development, web design, or marketing services, there will always be other business owners whom you work alongside. If a standard invoice doesn’t quite fit, take a look at our selection of niche invoice templates below.
Still not seeing what you’re looking for? Check out the invoice template gallery for even more industry-specific options.
Plumbing Invoice Template
Thereās a lot that goes into plumbing jobs, like drain clearing and pipe fitting ā not to mention installations and repairs. Get paid for your hard work with a free downloadable plumbing invoice template that makes billing simple.
Roofing Invoice Template
Roofing invoices help contractors bill for specific details related to roofing projects and ensure that all essential information is included for accurate billing, whether youāre working on a large-scale commercial client or a small residential job.
Painting Invoice Template
Create individual invoices for deck staining and exterior or interior paint jobs. Painting invoices lets you add a personal touch with customizable spots to include your businessās logo and other important information.
Landscaping Invoice Template
Handle your next lawn treatment or snow removal job with landscaping invoice templates that streamline your billing process and keep information transparent for you and your clients.
Handyman Invoice Template
A good handyman is hard to find. Use a professional handyman invoice template and get paid quickly for the services you provide, like building, maintenance, repairs, and more.
House Cleaning Invoice Template
Your job is to keep things clean, and invoicing shouldnāt be any different. Create easy-to-read invoices and simplify the billing process for your clients with customisable house cleaning invoice templates.
Real Estate Invoice Template
Bill clients for services like property sales, rentals, or consultations with a real estate invoice template that’s designed for real estate professionals.
Electrician Invoice Template
With sections for labour costs and materials like wiring and safety equipment, electrician invoice templates make it easy to create detailed and professional electrical invoices in minutes.
Carpet Cleaning Invoice Template
Provide clients with a detailed list of services rendered, costs for cleaning materials and labour hours, and clearly defined payment terms with a carpet cleaning invoice.
HVAC Invoice Template
Outline the costs for your labour, replacement parts, and refrigerants with a downloadable HVAC invoice template thatās perfect for maintenance or repairs.
Subcontractor Invoice Template vs. FreshBooks
Free templates are great for one-time jobs, but if you have a repeat customer base, consider FreshBooks. Our business invoicing software lets you set up recurring payments, allows clients to pay online, and lets you edit your invoices on your mobile device.
Subcontractor Invoice Template
VS
FreshBooks
Features
Subcontractor Invoice Templates
Flexible invoice templates
Printable formats
Email invoices at no cost
Accept payments on invoices
Schedule invoices
Automate payment reminders and late fees
Manage paid and outstanding invoices
Set up deposits for projects
Add discounts and credits to invoices
Automate recurring subscription invoices
Create and send invoices via mobile devices
Access your invoices FOREVER on the cloud š„
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Subcontractor Invoicing 101: Helpful Resource for Your Business
Generating free subcontractor invoice templates is only one way FreshBooks is helping subcontractors. We also provide free online resources to help you manage and promote your subcontracting services.
Freelancers Hiring Freelancers: How to Use Subcontractors to Grow Your Business
How to Invoice as a Contractor: 7 Tips To Avoid Contractor Invoicing Mistakes
How to Pay Contractors: 5 Ways To Pay Independent Contractors
What Are CIS Deductions? Meaning & Calculation
8 Accounting Basics for Contractors and Construction Businesses
Frequently Asked Questions
To create a subcontractor invoice, start by opening a new document in processing software like Microsoft Word or by downloading a subcontractor invoice template. Then, add your business details at the top alongside your contact details and a unique invoice number.
Below that, list the services you provided with details like date, description, hours worked, and rate. Calculate the total cost by multiplying the hours by the rate for each service and add any applicable taxes. You can make this whole process fast and easy if you use invoicing tools by FreshBooks instead.
A subcontractor invoice is a billing document created by a subcontractor to request payment for services or work completed. Although it is not a legally binding document, it is a valuable record for both the subcontractor’s and the client’s accounting purposes. Using the subcontractor invoice template by FreshBooks ensures that this record is clear and easy to read.
A subcontractor invoice should include:
- Your business name
- undefinedYour address
- undefinedYour phone number
- undefinedYour email
- undefinedThe client’s name, address, and contact details
- undefinedA unique invoice number and the invoice date for tracking purposes
- undefinedThe services you provided, specifying the date(s), hours, and rate for each
- undefinedTotal costs and any added taxes
- undefinedAny additional notes if needed
- undefinedPayment due date if needed
The subcontractor invoice template by FreshBooks lets you fill in all these details as necessary for each transaction.
A CIS invoice is a specific type of invoice used in the UK construction sector to comply with CIS tax regulations. A CIS subcontractor invoice template should include standard information like subcontractor details, invoice number, and date, along with specific sections for CIS tax deductions. FreshBooks provides such a template and allows these deductions in our invoicing software.
CIS deductions are applied before VAT is added to the invoice. First, you calculate the total cost of the services provided and then apply the CIS deduction to that amount. After that, you add VAT to your net amount. CIS only affects your labour element and has no impact on VAT.
Our subcontractor invoice templates leave room for both CIS and VAT amounts. You can also set up billing in FreshBooks to account for both CIS and VAT to make calculations easier.
To invoice for VAT and CIS, simply add these amounts to your invoice template. You can fill them in on the subcontractor invoice template or add them yourself to your Google Docs, Sheets, or Microsoft Word invoice. This way, your client will be billed for CIS and VAT like any other amount they owe.