Business Invoice Templates

You could create your own invoices from scratch using your preferred processing software. However, it’s much easier if you use FreshBooks’ templates. You can choose almost any file format based on your preferences. We offer business invoice template in PDF, Microsoft Word, Microsoft Excel, Google Docs, and Google Sheets formats.

Generating an invoice shouldn’t cost you anything unless you’re using a paid generator tool. FreshBooks has a Free Online Generator, so it’s easy to design high-quality invoices without the cost. You can also try FreshBooks’ more advanced invoice software for a free 30-day trial. This comes with the added benefits of being able to track payment statuses, track work time, and manage any other accounting tasks.

Your invoice must include your business information, such as your company name, invoice number, and address. If your company address is the same as your personal address, you should include it on your invoice. You’re also not required to be a registered business to generate invoices—you can generate them as an individual.

Calculating the taxes on your invoice is relatively simple as far as tax calculations go. Here’s a 3-step process for you to keep in mind.

1. Determine what types of taxes are required for your transaction and applicable regional taxes.
2. Use this equation to determine your total after taxes: Total = Initial Cost * (1 + Tax Rate).
3. Clearly state the total amount with tax and break down the initial cost vs. taxes on the invoice for your client.

There aren’t any legal requirements around invoice templates in the US. An invoice must clearly state that it is an invoice, but other than that, there is no regulatory law specifying how invoices need to be presented. You can add as many details as necessary to communicate with your customers.