Log In Billing statement template – free download
What is a billing statement?
A billing statement, also sometimes called an account statement, is a document that summarizes transactions between a business and a customer over a specific period, often monthly, to show the charges, payments, and the remaining balance, along with the dates and descriptions of each transaction.
Depending on the business, the statement may also show interest charges, minimum payment amounts, fees, or other pertinent information about recent account activity. It’s an important document that keeps communication clear and ensures accurate record-keeping for both parties as you track billable hours, product sales, and other transactions.
How do I create a billing statement?
With FreshBooks, you can download a billing statement template for free. Whether you prefer a billing statement template in a spreadsheet or PDF, there’s an option to suit your and your clients’ needs. To create a billing statement, follow these steps:
Choose your preferred format
The FreshBooks billing statement template comes in a variety of formats, including PDF and spreadsheet.
Download the template
Click the download button on the FreshBooks website and save the templates of your choice on your computer or whichever device you use to create billing statements.
Input billing information
Add important account information, dates, descriptions, invoice numbers, the opening and closing balance, and other important information.
Save and send to your clients
Once the statement is complete, you can save the file to your device and email it to your client or print the file and send it in the mail.
Download billing statement template
FreshBooks’ free billing statement template is easy to use, and you can customize it to fit your business needs. Download the template for free as a professional-looking spreadsheet or PDF, and you can start using it right away with no further commitment required.
Billing statement format
When creating a billing statement, be sure to include the following important elements:
1. Issuer and client info
At the top of the billing statement, add your business name, address, and the client’s name and address. If the client has a unique ID number, account number, etc., add this to the top for easy reference.
2. Statement dates
Add the statement date of issue, payment due date, and the dates included in the billing cycle to provide clear billing data to the client.
3. Account summary
List the dates, invoice numbers, and short descriptions of each transaction during the allotted period. Add any additional fees like taxes, discounts, interest, and the dates their payments were received.
4. Amounts due
Provide the total outstanding balance and, if applicable, the minimum amount due and the payment due date. Make the current balance clear and legible so clients are clear on what is still owed.
Additional accounting templates
FreshBooks offers additional accounting templates, helping your small business maintain accurate record-keeping with professional-looking forms, reports, and statements in minutes.
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Compare your bank statements to your accounting records, and make book balancing easier by downloading and completing a free FreshBooks bank reconciliation template.
Need a billing statement now? Save time by downloading the free, customizable template from FreshBooks today.
Billing statement template vs. Freshbooks accounting software
While a billing statement template is a quick and easy way to put a statement together, using FreshBooks accounting software adds the convenience of automation, along with powerful accounting features that will bring your business to the next level.
FreshBooks offers automatic reporting, invoicing, payments, expense tracking, time tracking, and more, all from one user-friendly site. You can access FreshBooks from anywhere with the app, making it a convenient solution to your business finances, even when you’re on the go.
Features
Free billing statement template
FreshBooks accounting software
Mobile access
Customizable templates
Client info
Separate manual records
Centralized client database
Printable formats
Automatic statement generation
No, manual entry
Cloud data storage
Limited
Reduced error risk
Scalability
Difficult
Automated data entry
No, manual entry
Automatic recurring reports
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Helpful resources for your business
Understanding your business finances doesn’t need to be daunting. If you’ve found our billing statement templates useful and want to learn more about account statements with FreshBooks, you may also enjoy these additional resources.
What Is Billing Information? Law & Legal Definition
Billing System: What It Is, How to Set Up, and Top Software
What Is a Statement Of Account: Definition, And Sample Formats
How to Make an Invoice
Frequently Asked Questions
A billing statement is an important document issued each billing cycle, providing a transaction summary to your client. This helps them stay up to date on payments, find discrepancies, and track what they owe.
Billing statements include transactional records with dates, the amount due, and further relevant information like interest, fees, minimum payments, and more.
Most billing statements are sent monthly, but you can send billing statements representing any period, including weekly, quarterly, or annually.
Invoice templates are used to create bills that notify clients what they owe, while billing statements are documents that show all transactions over a period for their records, like what goods and services have been paid for and the remaining balance.
Yes, account statements and billing statements are the same thing, but with slightly different names. Both summarize transactions over a specified amount of time. This means you can use a FreshBooks free billing statement template to create an account statement.
Yes, FreshBooks cloud accounting software automatically creates professional billing statements based on the invoices you’ve sent to the client during the given period, making it simple to send professional statements at any time.